Contents
Partners
Project Cluster Group
FAIR Projects Cluster Meeting - 24Jan2003
Introduction
A project meeting of 3 JISC-FAIR projects (Virtual Museum, Partial Deposit, Harvesting the Fitzwilliam) in the Museum and Images cluster was held on the 24Jan2003 at the Fitzwilliam Museum, University of Cambridge. This is a brief record of issues and tasks raised at the meeting. The agenda, attendees and purpose are recorded in meeting materials.
Issues raised
Discussions were wide ranging; from access and use to project and technical details.
A summarised snapshot of issues discussed includes:
Use and Access
- usability and sustainability
- who are the user communities and what sort of (search) interfaces are required to serve them (e.g. academic [school, FE, HE, students, teachers, researchers], general public)
- how to use vocabularies and terminology to aid access
Technical and Implementation
- What kind of metadata, formats, its granularity and harvesting mechanisms (need for collection level descriptions?
- how images fit into the harvesting framework (copyright, bandwidth, discovery versus access to image, how to handle thumbnails)
- vocabularies and terminology implementation
Preparation and Project
- the need for 'data-cleansing' by specialist curators to prepare for metadata provision
- project issues (the need to document learning, information dissemination and promotion, evaluation of project)
Opportunities
- are there other opportunities for publication (e.g. printed)?
Tasks raised
- Next meeting to be held late May early June at AHDS in London (Sheila)
- Send CIMI Spectrum-XML and information on thesauri to Andrew and Malcom (Shaun)
- ADS to begin gathering information on 'collection level descriptions' (William)
- That the cluster should set up contact with the 24 hr museum project
Meeting Materials
Agenda
10:15-10:30 Arrivals
10.30 -12:00 Introductions· To the project and its status, from AHDS, ADS and Fitzwilliam perspectives · To each person attending and their role in the projectMargaret Greeves, Project Director, Harvesting the Fitzwilliam (HTF), will chair. Representatives from AHDS and ADS will speak for a few minutes each. Each participant will then be asked to give a brief introduction to themselves (background, involvement/interests in the projects and any issues arising from their perspective).(Tea and coffee will be available during this session)
12:00 - 1:00 'Show and Tell'A mini-guided tour of the museum and demo of technology systems related to the project.
1:00-1:30 'Talking Lunch'. Opportunity for participants to have a short break, and less formal discussion with colleagues over sandwiches.
1:30-2:30 'Big Picture'. A discussion for project leaders on issues important to the project, such as copyright, contracts, technology and any issues raised in advance or identified in earlier sessions.
Attendees
Chair
· Margaret Greeves, Harvesting the Fitzwilliam (HTF) Project Director,
Keeper of Administration, Fitzwilliam Museum
· Sally-Ann Ashton, Assistant
Keeper Antiquities, Fitzwilliam Museum
· Sheila Anderson, Director, Arts and Humanities Data Service
(AHDS)
· Tony Austin, Technical Manager, Archaeology Data Service (ADS)
· Mark Blackburn, Keeper Coins and Medals, Fitzwilliam Museum
· Lucilla Burn, Keeper Antiquities, Fitzwilliam Museum
· Cressida Finch, Coins and Medals Research Assistant, Fitzwilliam
Museum
· William Kilbride, User Services Manager, Archaeology Data Service
(ADS)
· Roy McKeown, Petrie Museum, University College London
· Shaun Osborne, HTF Project Manager, Fitzwilliam Museum
· Malcolm Polfreman, Information Officer, AHDS
· David Scruton, Documentation Manager, Fitzwilliam Museum
· David Shaw, Computer Manager, Fitzwilliam Museum
· Andrew Speakman, Technical Services Manager, AHDS
· Helen Strudwick, Antiquities Research Assistant, Fitzwilliam Museum
Purpose
The intended purpose for this introductory meeting is to:
- provide an opportunity for the wider project teams to meet (many staff involved in projects have not yet had the opportunity to meet);
- gain a brief understanding of the interface between the projects and complimentary work in each organisation involved;
- assign responsibilities within each organisation for specific issues (e.g. contracts, copyright); and
- to assign any specific tasks identified during the meeting to an individual or organisation.
HTF Project Supporting Information
Project website available at: http://www.fitzmuseum.cam.ac.uk/htf/
Project plan available at http://www.fitzmuseum.cam.ac.uk/htf/docs/wwwJISCProjectPlanv1.6.doc